How to Raise Your Personal Productivity Through Planning

Is this similar to your normal day? You get to work knowing that you’ve got a number of things that you have to achieve during that day. On the way to your office you stop off and grab a cup of coffee to get you going. What you are doing this, you meet the sales manager also getting a cup of coffee. He engages you in a long conversation about the new product that is about to be launched next week. You escape from him and start walking towards your office. On the way you meet a department head who asks you if you can recall the name and contact details of a consultant to the business used three years ago. You search your memory and can’t remember the name of a person but you remember the event. You have to wait whilst the department head gives you the reasons why they are seeking to re-employ that particular consultant.

You field several other questions from the department head and then get to your office. It has been an hour and a half since you walked in the building. When you get there your assistant is urgently waving three message slips to you. It seems that your boss wants to see you urgently and has already made three phone calls. You go and see him. Finally, you reach your desk and it is two hours and fifteen minutes since you arrived in the building. When you get your office there are 23 phone messages that require your urgent attention.

When you have dealt with the phone messages, check your e-mail and answered any questions getting close to lunchtime. You grab a hurried lunch and return to your office. This is your big opportunity to do your major task of the day which is to review your staff performances. Just as you start going through the reviews standards, Graham drops in to ask you what he should do with an absentee problem that is causing staffing problems on one of the production lines. It’s a serious matter so you spend an hour looking at the options and developing strategies to solve the problem.

Does this sound like you? If it is, your problem is that other people are running your day. I have no clear plan for the day you are forever at the mercy of the things that clamor for your attention, especially the loudest. Planning for the day instead of letting it unfold at the whim of other people, is the single most important aspect of your time shortage problem. Just remember, other people will gobble up your time but if you are planned, you have the opportunity to do what you have planned rather than what they want. The remedy is relatively simple.Will will

  1. Set some long-range goals and objectives.
  2. Establish priorities for these goals with a timeline.
  3. Work out your personal energy cycle and sketch out your ideal day.

Using 1, your goals, 2, your priorities and 3, your ideal day, create a plan and write it down.

Personal Productivity – The Basic Principle Of Being More Productive

I don’t know about you but with email, Blackberries and iPads I’m busier than ever before. Although many of the latest tools and gadgets are great and can make your life a lot easier it can also add a lot of tress and it seems like the more I can do with it the more I want to do – to the point where it becomes an overload. Being productive instead of being busy really requires a different mindset. You really have to stay focused and not allow any of the millions of distractions steer you off course.

If you are a crazy busy person then you need to learn how to focus. Focus is not so much about what you do as it is about what you don’t do. The secret is in eliminating all those distractions that steals your time and your focus.

The ability to define your most important tasks and to throw all your time and energy into that is what will produce the greatest results for you. So many people are crazy busy but they are incredibly unproductive. being busy is often an excuse for doing what’s needs to be done. Its really important that you evaluate your priorities.

Priorities is not about what you like best but rather about what is most effective. The old 80/20 rule applies here. The premise is that 20% of your effort produces 80% of your results. What is that 20% and how can you throw all your time, money and effort into only that. How can you block out all other distractions and how can you focus.

In the end its not about doing more. Its about doing less – but accomplishing more. This is the sole aim of productivity and in the end it is what will give you the greatest sense of fulfillment in your personal and professional life.

Positive Procrastination is the Key to Lifting Your Personal Productivity

Positive procrastination is virtually unknown because the opposite, negative procrastination, has got such a bad name. This is where we allow all sorts of forces to stop us doing what we are supposed to be doing. It is the reason why we keep putting things off and deferring jobs. On the other hand, positive procrastination, as its name describes, is a valuable productivity skill. This is a deliberate activity that involves planning and scheduling your time for your own use. It is also choosing to avoid a lot of reactive activities that you would normally carry out.

Positive procrastination occurs when you put off things that will not advance your progress to your goal target by being done today. It is also the planned and deliberate award of time to yourself on a regular basis. You can do anything you like in this time and that includes not doing anything if that is what you choose. It is a time for thinking. It’s learning to leave things that don’t really need to be done and focus on yourself so that you can bring some balance and cohesion into your life. Many of those have been brought up to understand that doing nothing is wasteful. So much so, that we are beginning to lose the ability to sit down, focus on a topic or subject and actually think and this is draining our productivity.

We must pay attention to health, relaxation and creativity as well as having fun. We need the opportunity to get away from the commercialism, urgency, making a quick dollar and that feeling that if we can’t slow down because we might miss an opportunity. To put it in perspective, you have to be acutely aware that 80% of your success is probably derived from 20% of your effort. This means that with positive creativity, you can create the space and time to focus on those activities that actually make a difference and lift your productivity.

You will become what you focus on. If you want to focus on being positive, you will become positive. On the other hand, if you want to focus on negativity, you will become negative. If you focus on “busy work ” you will be meticulous with details and useless information. The only way you’re going to get to develop well enough so that you can easily rise to new levels of achievement, is to focus on the major tasks rather than the trivia.

Now that you understand the positive procrastination you can use this knowledge to your advantage. Take time out to think about what you’re doing. Clearly identify the 20% of your effort that produces 80% of the results. Think about how you could do more of that 20%. Learn to improve your concentration and focus. Don’t get distracted by trivia. If you can focus and concentrate on a significant task until it is finished, you can’t help but being successful.

Personal Productivity Strategies – The Importance of Productivity

Have you ever seen your work output rocket up in certain surroundings, decline rapidly when in the wrong mindset and dramatically shift depending on external circumstances?

Productivity isn’t something that just comes to us, it’s a completely dynamic effect that requires a great deal of thought, planning, and most importantly, optimization.

The importance of productivity is well documented, with many of the most important and successful people, whether professional, athletic or creative, employing productivity strategies, specific surroundings and other changes to boost their work output.

The importance of productivity really comes down to competition. When you’ve got a limited period to work within, it’s absolutely essential that you make the most of that time.

Even if you’re determined to work at your own pace, there are always milestones to meet, deadlines to stick to, and other people to work with. Productivity is so essential because it forces us to find new ways to optimize our work style and work at 100% capacity.

Need a simple change to your routine that will boost your productivity? Perhaps the best way to boost your productivity is to simply find a time of day where you excel, both in motivation and in actual measurable output.

For some, that’s the standard 9-5 schedule. For others, however, optimum efficiency comes late at night, very early in the morning, or often split into two clear cut sessions throughout the day.

The importance of productivity optimization is that it allows us to find these key times – known as ‘circadian rhythms’ – and work with them to create maximum output.

For many professionals, that output is far more valuable than the time invested in it.

Thus, by mastering productivity techniques, creating a productive setting, and working without distraction you can achieve more, invest more time in the things that you love to do, and master your domain more effortlessly.